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Job Post Details
Bilingual Executive Assistant - job post
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Job Title: Executive Assistant
Employment Type: Full-Time
Please submit your CV/Resume in English. Proficiency in English is required.
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives. In this role, you will manage schedules, coordinate meetings, handle confidential communications, and ensure the efficient operation of executive activities. If you thrive in a fast-paced environment and excel at multitasking, we would love to hear from you!
Key Responsibilities:
Administrative Support:
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Handle confidential correspondence and communications with professionalism.
- Prepare reports, presentations, and documents as needed.
Meeting Coordination & Communication:
- Organize and facilitate executive meetings, including agenda preparation and note-taking.
- Act as a liaison between executives, internal teams, and external stakeholders.
- Ensure follow-ups on key action items and deadlines.
Project & Task Management:
- Assist in managing executive projects, tracking progress, and ensuring timely completion.
- Conduct research and compile relevant information to support decision-making.
- Maintain and organize executive records, files, and databases.
Office & Event Coordination:
- Plan and coordinate company events, meetings, and executive functions.
- Support operational tasks to improve office efficiency and workflow.
Skills and Qualifications:
- Required Expertise:
- Previous experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and calendar management tools.
- Excellent organizational and time management skills.
- Ability to handle confidential information with discretion and professionalism.
- Soft Skills:
- Exceptional communication skills, both written and verbal, in English and Spanish.
- Strong problem-solving abilities and attention to detail.
- Ability to multitask and work effectively in a fast-paced environment.
- High level of adaptability and ability to prioritize tasks efficiently.
- Preferred:
- Experience supporting senior executives or C-level professionals.
- Familiarity with project management tools and CRM systems.
Compensation and Benefits:
- Competitive salary based on experience.
- Comprehensive benefits package, including health insurance and paid time off.
- Opportunities for professional development and career growth.
Application Process:
If you are a highly organized professional with a strong ability to manage executive operations, we encourage you to apply. Please submit your CV/Resume in English, detailing your experience and qualifications.
Join our team and play a crucial role in driving executive efficiency and success!
Job Type: Full-time
Work Location: In person